Plain Language: Improving Communications from the Federal Government to the Public


Powered by Google

 
 
Home
What is PL?
Why PL?
Using PL?
Examples
How To/Tools
Popular Topics
Resources
How To/Tools>Guidelines> Federal Plain Language Guidelines> Use transition words to bridge between paragraphs

Use transition words to bridge between paragraphs


A topic sentence may provide a transition from one paragraph to another. But a transition word or phrase (usually in the topic sentence) clearly tells the reader whether the paragraph expands on the paragraph before, contrasts with it, or takes a completely different direction.

Bryan Garner (2001) divides transition words into three types:

Pointing words: words like this, that, these, those, and the.

Pointing words--especially this and that—refer directly to something already mentioned. They point to an antecedent. If your preceding paragraph describes the process of strip mining, and your next paragraph begins with “this process causes…,” the word this makes a clear connection between paragraphs.

Echo links: words or phrases echo a previously mentioned idea.

Echo links often work together with pointing words. In the example above, you’re just written a paragraph about how strip mining removes the top surface of the land to get at the coal under it. If you then begin the next paragraph with “this scaring of the earth,” the words “scaring of the earth” are an echo of the mining process described in the previous paragraph.

Explicit connectives: words whose chief purpose is to supply transitions (such as further, also, therefore).

Explicit connectives between sentences and paragraphs can be overdone, but more often we simply overlook using them. Being too familiar with our own material, we think they aren’t needed. Readers, on the other hand, find them helpful in following our train of thought. Here are some examples from Bryan Garner.

  • When adding a point: also, and, in addition, besides, what is more, similarly, further
  • When giving an example: for instance, for example, for one thing, for another thing
  • When restating: in other words, that is, in short, put differently, again
  • When introducing a result: so, as a result, thus, therefore, accordingly, then
  • When contrasting: but, however, on the other hand, still, nevertheless, conversely
  • When summing up: to summarize, to sum up, to conclude, in conclusion, in short
  • When sequencing ideas: First,…Second,…Third,…Finally,…

Sources

  • Garner, Bryan A., Legal Writing in Plain English, 2001, University of Chicago Press, Chicago, pp. 67-71.

AUDIENCE

• Identify your audience and write to them
• Address separate audiences separately

ORGANIZATION

• Organize to meet your audience's needs
• Address one person, not a group
• Use lots of useful headings
• Write short sections

WRITING: Words

verbs
• Use active voice
• Use the simplest form of a verb
• Don't turn verbs into nouns
• Use "must" to convey requirements
• Use contractions when appropriate
nouns and pronouns
• Avoid noun strings
• Use "you" and other pronouns to speak directly to readers
• Minimize abbreviations
other word issues
• Use short, simple words
• Omit unnecessary words
• Dealing with definitions
• Use the same term consistently for a specific thought or object
• Avoid legal, foreign, and technical jargon
• Don't use slashes

WRITING: Sentences

• Write short sentences
• Keep subject, verb, and object close together
• Avoid double negatives and exceptions to exceptions
• Place the main idea before exceptions and conditions
• Place words carefully

WRITING: Paragraphs

• Have a topic sentence
• Use transition words
• Write short paragraphs
• Include only one issue in each paragraph

WRITING: Other

• Use examples
• Use vertical lists
• Use tables to make complex material easier to understand
• Consider using illustrations
• Use emphasis to highlight important concepts
• Minimize cross-references
• Design for ease of reading

TESTING

• Testing your Document
 
Home|About Us|Contact Us|Privacy and Other Policies|Feedback|Community|News|USA.gov
 
Site hosted by the Federal Aviation Administration
An Official Site of the U.S. Government.